Solution
Office relocation
Get cabling, Wi-Fi and devices ready at the new office before staff arrive, then cut over on a planned weekend.
Quick answer
What is the answer?
Plan the IT side of an office relocation as a project with a written scope, a survey of both sites and a staged destination. Cable and test the new space first, survey the Wi-Fi, then move devices over a planned cutover weekend with a checked handover. Retire old equipment securely and close out with a report.
WHAT IT LOOKS LIKE
The situation.
The lease dates are fixed. The new office is being fitted out by people who do not think about IT until late. Meanwhile your staff expect to leave on Friday and work normally on Monday, with working Wi-Fi, desk phones, printers and access to the same files.
IT work is sequenced behind the building work. Cable runs cannot be tested before the walls are closed, and the network cannot go live before the ISP circuit is delivered. Every delay upstream shrinks your window, and the cutover weekend does not move.
The way to avoid a bad Monday is to treat the move as a program. Survey both sites, build the destination ahead of time, and rehearse what happens on the day. Nobody should discover on Saturday that a rack has no power or an access point has no cable.
What goes wrong when it is handled badly
- Cabling is installed to the wrong specification or left untested, and faults appear after staff arrive.
- Wi-Fi is designed from floor plans alone, then shows dead zones once the furniture is in.
- The asset list is out of date, so equipment is lost, left behind or moved without a record.
- The destination is not ready when the move starts, and staff cannot work.
- Network and ISP dependencies are discovered on the cutover weekend.
- Old equipment is dumped with data still on it and no proof of what happened.
HOW WE HANDLE IT
How we approach it.
STEP 01
Survey both sites and write the scope
We walk the current and new offices and list what moves, what is replaced and what is retired. The written scope fixes tasks, dates, dependencies and exclusions.
STEP 02
Plan the move and reconcile the asset register
Equipment is listed with tags and destinations. We agree building access, lift and dock bookings, and who signs for what at each end.
STEP 03
Stage the destination before anyone arrives
Cabling is installed and certified, and Wi-Fi is checked with a survey after install. Racks, switches and desks are ready before the move.
STEP 04
Cut over on a planned weekend
Engineers move and connect devices to a written checklist, and test each area. Your team confirms services from its own tools before staff return.
STEP 05
Retire old equipment and close out
Leftover equipment is collected under a recorded chain of custody and disposed of to the standard you set. You receive photos, test results and a closeout report.
What you receive
- A written move plan with schedule, dependencies and named contacts
- A reconciled asset register with tags and destinations
- Cabling test results for the new space
- A Wi-Fi survey report for the new floor plan
- A cutover checklist and the signed handover for each area
- A closeout report with photos and a disposal record
Services that apply
Related case studies
Case studies are representative scenarios, not client projects.
QUESTIONS
Common questions.
What does the IT side of an office move include?
How early should we start planning?
Do you cable the new office before the move?
Can the move happen over a weekend?
What happens to the old equipment?
Get started
Need engineers on site? Tell us where.
Tell us the sites, the scope and the timeline. We reply with a written plan.