IMAC & Projects
IT Moves.
Managed relocation of IT equipment between desks, floors, or buildings with full labelling, tracking, and post-move testing.
Overview
What is IT Moves?
IT move services handle the safe disconnection, transport, and reinstallation of IT equipment between locations within a building or across sites. Every asset is labelled, tracked, and tested at its new location. We coordinate with facilities teams to ensure power and network readiness at the destination before the move begins.
WHY IT MATTERS
Why IT Moves matters.
A relocation looks simple on paper: unplug, carry, plug in. The trouble comes from details nobody wrote down. Which docking station belongs to which monitor, which cable goes to which port, and whether the new desk has power and a live connection. When those questions are answered on the morning staff return, the cost is lost working time, frustrated users and a help desk queue that fills quickly. Moves also carry a quieter risk: equipment that is mislaid, scuffed or reassigned to the wrong person during the shuffle, with no record to prove where it went.
A well run move works from a map. Each current position is paired with a destination, equipment is labeled before anything is unplugged, and the sequence for the day is agreed with facilities and the business in advance. At the destination, the engineer checks power and network first, so surprises appear early. After reconnection each station is tested and signed off, and the old space is checked for anything left behind. The records then show where each asset ended up, which is useful for inventory, insurance and the next reorganization.
SCOPE
Scope of service.
- 01Asset labelling and pre-move photography
- 02Safe disconnection and packing with anti-static materials
- 03Coordination with facilities for destination readiness
- 04Physical transport and reinstallation at new location
- 05Network and power connectivity verification
- 06Post-move functional testing and user sign-off
CHOOSING
Choosing this service.
What to decide before you order, and what sits outside the scope.
Move the kit or replace it
If devices are close to the end of their useful life, moving them can cost more effort than it saves. Compare relocating existing equipment against installing new devices at the destination and retiring the old ones through disposal. Many organizations use a mix, so decide per group of assets.
Choose between one weekend and phases
A single large window finishes quickly but concentrates risk and needs many hands at once. Moving team by team spreads the effort and lets lessons carry forward, but both locations must stay working longer. Network and power at the destination usually need to be ready sooner with a phased plan.
Decide what staff pack themselves
Clarify the boundary between IT equipment and personal or office items. Usually staff clear drawers and personal belongings, while engineers handle computers, screens, docking stations and cabling. A clear instruction to staff before move day avoids delays and prevents loose items from being packed into the wrong crate.
Prepare a seating or room plan
A seating or room plan is the best input you can give, showing who or what goes where, ideally with desk and port identifiers. Without it, engineers can only reconnect equipment loosely. With it, labels, patching and testing can follow a single reference that you also keep afterward.
Not included
- Moving furniture, filing, boxes of general supplies and other non-IT items belongs to a removals company or your facilities team.
- Missing network cabling at the destination is quoted as a separate structured cabling job rather than folded into the move.
- Relocating carrier circuits, internet service and telephone lines is arranged between you and the provider.
- Moving production servers with live applications needs cutover planning with application owners and is scoped as its own project.
USE CASES
Typical scenarios.
A bank consolidating two trading floors into one, requiring 400 dual-monitor workstations moved and reconnected in a 48-hour window.
A government agency reorganizing departments across three floors, involving 600 individual desk moves over four weekends.
A tech company moving its engineering team to a newly renovated wing with upgraded power and networking infrastructure.
PROCESS
How the work runs.
- 1
Survey and map
The team walks the origin and destination, notes equipment types, power and network points, and builds the move list pairing each starting position with a target. Gaps in readiness are reported before the date is fixed.
- 2
Label and disconnect
Equipment and cable ends are tagged with matching references and photographed in place. Devices are shut down cleanly, disconnected and packed with suitable protection, grouped by destination rather than by type.
- 3
Transport and reconnect
Packed equipment travels with a handover record and is unpacked at the target position. Engineers connect power, display and network according to the labels and photographs captured before disconnection.
- 4
Verify and clear
Each station is powered on and tested for network, peripherals and sign-in, with the user or site contact confirming. The old location is checked for leftover items, and the final record shows where each asset now sits.
RELATED
What you receive and where it applies.
Case studies are representative scenarios, not named clients.
RELATED
More IMAC & Projects services.
FAQ
Frequently asked questions.
Can you move an entire floor over a weekend?
How do you prevent equipment damage during moves?
Do you handle inter-building moves?
What if network points are not ready at the destination?
Who decides which desk each person is assigned?
What if a device will not start after the move?
Can staff keep working during a phased move?
QUOTE
Request a quote.
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