Rollout & Migrations · Deliverable
Data Migration and Profile Transfer.
Data migration and profile transfer from legacy systems
Part of Rollout & Migrations. Last reviewed October 2026.
Quick answer
What is Data Migration and Profile Transfer?
Data migration and profile transfer is the controlled movement of a user's files, application settings, browser data and configuration from a legacy device to a new one. Deploris selects the method, runs the transfer, verifies it against a checklist, and keeps the source intact until the user confirms their data is complete.
WHAT THE WORK COVERS
What Data Migration and Profile Transfer includes.
- 01Pre-migration discovery of profile size, local-only data, mapped drives and non-standard folders
- 02Method selection per user group, such as USMT, OneDrive Known Folder Move, Jamf migration, or an agreed third-party tool
- 03Capture of printers, browser bookmarks, email signatures, certificates and application settings in scope
- 04Transfer and restore to the new device with file count and size reconciliation
- 05Handling of encrypted drives, local PSTs and files held outside synced folders
- 06Verification checklist signed off with the user before the legacy device is released
- 07Hand-off of the legacy device to wipe, return or disposal under the agreed process
HOW WE DELIVER IT
How it is delivered.
- 1
Discover what needs to move
We survey profile sizes, sync status and unusual data locations, and agree with you what is in scope, what stays behind and what must be archived.
- 2
Choose method and test it
We select the transfer method per device type and network, then test it on sample machines, including a restore, before touching a production user.
- 3
Transfer and reconcile
Data is captured and restored to the new device. File counts and sizes are compared against the source, and exceptions such as locked or long-path files are listed.
- 4
Confirm with the user and release the old device
The user checks their files and applications. Only after they confirm does the legacy device move to wipe or return, so a missed folder is still recoverable.
INPUTS AND OUTPUTS
What you provide and what you receive.
You provide
- Scope decision on what to migrate, archive or leave, and your retention policy
- Access rights to the legacy devices, the target tenant and any file shares or backups involved
- Approved migration tooling or approval for us to recommend one
- Handling rules for personal data, encrypted volumes and legal hold users
You receive
- Per-user migration record showing method, data volume, exceptions and completion time
- Reconciliation report comparing source and target file counts and sizes
- List of items that could not be migrated, with a recommended action for each
- Signed user confirmation before each legacy device is released
WHEN IT FITS
When this is the right deliverable.
Staff are moving from Windows 10 to new Windows 11 hardware and expect their desktop, files and settings to be there on first sign-in.
Users keep important data in local folders and unsynced PSTs, and you need to avoid losing it during a refresh.
You are leaving an old platform or tenant, and each user's profile must be moved and verified before the legacy device is retired.
WHERE WE DELIVER
Delivered in 75+ metros across 11 countries.
Local, vetted engineers deliver this work on site across the United States and Western Europe, coordinated by one engagement manager.
QUESTIONS
Frequently asked questions.
What is the difference between data migration and profile transfer?
Which tools do you use to migrate user profiles between PCs?
How do you make sure no files are lost during migration?
Can you migrate data from a device that will not boot?
MORE DELIVERABLES
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